Disciplinary & Grievance Letters and Forms

Contractual Dismissal References

Use this letter when dismissing an employee because you have been unable to obtain satisfactory references following his or her appointment, where this is a condition of his or her ongoing employment.

Contractual Dismissal Letter - No Notice

Letter to confirm the dismissal of an employee following the disciplinary process where he or she is not required to work any notice period.

Disciplinary Invite Letter

Use this letter when inviting an employee to a disciplinary outcome meeting.

Disciplinary Outcome Letter: Summary Dismissal

This letter is to confirm in writing to an employee the outcome of a disciplinary hearing where that outcome is summary dismissal for gross misconduct.

Disciplinary Outcome Letter: Verbal and Written

This letter is for use when the outcome of a disciplinary hearing is either a verbal or written warning.

Investigation Invite: Not suspended

This letter is to inform an employee that an investigation will be ongoing regarding a disciplinary matter involving them, and they will continue to be required to attend work. Use when the employee is not a threat to the business or other employees.

Investigation Invite: Suspended

This letter is to inform an employee that they are the subject of a disciplinary investigation and will be required to attend a meeting but will be suspended until all the facts are gathered. Use when the allegation is serious and/or when the employee is a risk to the business or colleagues.

Investigation Report Template

A template for use when conducting an investigation.

Notice of Appeal Hearing Against Warning

Use this document to confirm a meeting when an employee appeals against their warning.

Performance or Conduct Invite Letter

Use this document to confirm an employee is required to attend a performance or conduct meeting.


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